Automatically capture screenshots and the underlying HTML of every published page — so you can prove exactly what your website said on any given day, whether an examiner, an auditor, or a customer is the one asking.
No software to install · Works with any CMS · Records delivered to your own Box or Dropbox
If a regulator, auditor, or customer asks what your website said on a given day, the answer needs to be a dated record — not a memory. CaptureMySite builds that record automatically.
Depository institutions must retain evidence of compliance for at least two years. The rule's official interpretation specifically lists retained copies of advertisements among the evidence you must be able to produce.
12 CFR 1030.9(c)
Anyone advertising a mortgage credit product must keep copies of all materially different commercial communications for 24 months from the date each was last used. Failing to keep the records is itself a violation — whether or not the ad was deceptive.
12 CFR 1014.5
Regulation Z and RESPA don't set a website advertising retention period — Reg Z's retention rule expressly excludes its advertising sections. Institutions archive anyway, because examiners and courts still ask what a page said on a specific date.
12 CFR 1026.25(a)
Retention periods vary by rule and by industry. Here is what applies to advertising and marketing records.
Depository institutions
Evidence of compliance, including copies of advertisements
12 CFR 1030.9
Anyone advertising mortgage credit products
Materially different commercial communications
12 CFR 1014.5
Registered investment advisers
Advertisements, including website and social content
Advisers Act Rule 204-2
Broker-dealers
Retail and institutional communications
via SEA Rule 17a-4(b)
Insurers and agencies
Specimen copies of advertisements
NAIC Model Regulation 570 pattern
Attorneys and law firms
Copies of advertisements soliciting legal services
Cal. Bus. & Prof. Code 6159.1
Provided as general information, not legal advice. Retention requirements vary by regulator, charter type, and state; insurance and bar rules in particular differ state to state. Confirm the periods that apply to your organization with your own compliance officer or counsel.
CaptureMySite eliminates the manual burden of website record retention. No more spreadsheets, no more screenshot folders, no more compliance anxiety during audits.
Simply provide your website URL and sitemap, choose your scan frequency, and our service handles everything else automatically.
Our service automatically crawls your entire website on your chosen schedule — weekly, bi-weekly, or daily.
Every page is captured as both a visual screenshot and preserved HTML code, providing comprehensive records.
Captures are automatically delivered to your Box.com or Dropbox account for easy access and long-term storage.
Two years of records held in your CaptureMySite archive, plus automatic delivery to your own Box or Dropbox so you can hold them as long as your regulator requires.
CaptureMySite works with any CMS or website platform. Best results with Google XML Site Maps, but can follow HTML links as a fallback.
Some organizations archive their website because a rule says they must. Others do it because the day you need a dated record is the day it is too late to create one.
Deposit advertising and rate disclosures under Regulation DD
Commercial communications under Regulation N's 24-month rule
Website and marketing content under the SEC Marketing Rule and FINRA 2210
Specimen advertising files most states require to be on hand for exam
A dated visual and HTML record of when a competitor changed pricing, messaging, or positioning — instead of relying on memory or a screenshot someone forgot to take.
A rollback reference and proof of what was live before and after a deployment — useful when an SLA dispute with an agency or contractor comes down to what changed and when.
Prove what your pricing, terms, or disclaimers said on the date a contract, warranty claim, or consumer dispute turns on.
Audit that franchisee and dealer sites stay on-brand and do not drift into unapproved claims.
Documented proof of work delivered and when — for client billing conversations and portfolio evidence.
Substantiate pricing, sale, and product claims if a customer or regulator later disputes what was advertised.
Nothing to install, and no change to your website.
Records are delivered to your own Box or Dropbox account, so you keep them as long as your rule requires. Need a longer archive or more pages? Talk to us.
It crawls when it decides to, skips pages, and gives you no control over the schedule or the gaps. CaptureMySite captures every page on your sitemap on a schedule you set, and the records land in an account you own.
Yes. Every capture is stored as both a rendered screenshot and the underlying HTML, organized by date so you can pull the exact page from the exact day.
Captures are delivered to your own Box or Dropbox account, so you control how long they are kept. That matters for advisers on a five-year rule and insurers whose state requires four years or the next exam.
Send us your URL and sitemap and choose a frequency. There is nothing to install, no plugin to add, and no change to your website.
Any platform. We work best with an XML sitemap and fall back to following HTML links when one is not available — WordPress, Kentico, SiteCore, SiteFinity, static HTML, or something custom.
Nothing changes on your end. The crawler follows your new sitemap, and every capture taken before the redesign stays exactly as it was — which is usually the whole point.
No. We give you the record; your compliance officer or counsel decides what to keep and for how long. The retention periods above are general information, not legal advice.
Plenty of organizations archive for reasons that have nothing to do with a regulator — competitor tracking, deployment rollback references, franchise brand audits, and proving what a price or a term said when a dispute comes up.
Stop worrying about website record retention. Let CaptureMySite handle it automatically.